How to Renew Your Residence Card in Japan

If you're a foreigner residing in Japan, ensuring that your residence card (zairyū kādo / 在留カード) is up-to-date is crucial. This card serves as proof of your legal status and must be renewed before its expiration. Whether you are on a work visa, a student visa, or have permanent residency, you need to be aware of the specific renewal process and requirements for your residence card. This guide will walk you through everything you need to know about renewing your residence card in Japan, including required documents, renewal steps, and common questions.

Understanding Your Residence Card

Your residence card is a legal document issued by the Immigration Services Agency of Japan. It holds essential information, such as your name, visa type, and expiration date. This card is mandatory for all mid- to long-term residents of Japan, including those on student, work, and dependent visas. It is essential to carry it with you at all times, as failing to do so may lead to penalties.

The residence card also plays a role in other aspects of life in Japan. For instance, when opening a bank account, signing a rental contract, or applying for a mobile phone plan, your residence card will be required as proof of your legal stay. If your card is about to expire, it's time to start preparing for its renewal to avoid any legal issues.

Renewing or Changing Your Residence Card: Key Differences

Before diving into the renewal process, it's important to understand the difference between renewing and changing your residence card:

• Renewing your residence card refers to extending the period of stay with the same visa status. This is applicable when your current visa status remains unchanged, and you only need to extend the validity period.
• Changing your residence card means you are applying to switch to a different visa status, such as moving from a student visa to a work visa. In this case, a different application process is required.

If you are renewing your card, you can submit an Application for Extension of Period of Stay. However, if you are changing your visa status, you will need to apply for an Application for Change of Status of Residence.

Fees Associated with Residence Card Renewal

The cost of renewing your residence card varies depending on your visa type and the kind of renewal you're applying for. The standard fees are as follows:

• Normal Visa Renewal: ¥4,000 (paid through revenue stamps, available at convenience stores or post offices)
• Application for Permanent Residence: ¥8,000
• Application for Reissuance (in case of loss, damage, or optional renewal): ¥1,600

These fees must be paid when you pick up your new card at the immigration office. If you are renewing due to damage or loss, there is no additional fee, but you'll need to submit a reissuance application instead of a renewal.

Submitting a Scanned Copy to the HR Visa Team

If you are employed, your company’s HR department may need a copy of your new residence card. After receiving your renewed card, it’s recommended to scan and submit it to your HR team within five days. This helps the company maintain accurate records for work-related visas and legal compliance.

Updating Your Card Information at the Bank

Once you receive your new residence card, remember to update your information with your bank. Failing to do so may result in your bank account being frozen. Simply visit your bank's local branch and provide your new card to update your records.

Determining the Expiration Date of Your Residence Card

Your residence card’s expiration date is printed on the card itself. It typically aligns with the expiration date of your visa status. You can start the renewal process up to three months before the expiration date.

• Permanent Residents: For those with permanent residency, the residence card is valid for seven years from the date of issue. You can renew it by submitting an Application for Extension of the Valid Period of the Residence Card.
• Other Visa Holders: The expiration date usually matches your visa status’s validity period. You need to apply for an extension if you want to continue staying in Japan.

To ensure you never miss the expiration date, set reminders in your calendar or phone. Being proactive will give you enough time to gather all necessary documents and avoid last-minute stress.

Preparing the Necessary Documents for Renewal

To renew your residence card, you need to prepare a set of specific documents. These may vary depending on your visa status and personal situation. Below is a general list of what you may need:

1. Application Form for Renewal: This is called the “Application for Extension of Period of Stay” and is available at immigration offices or can be downloaded online from the Immigration Services Agency of Japan's website.
2. Current Residence Card: Your original card is needed for identification.
3. Passport: Ensure your passport is valid and up-to-date.
4. ID Photo: One recent 4 cm x 3 cm photo with a plain white background, taken within the last three months. No hats or head coverings are allowed unless worn for religious reasons.
5. Additional Documents: These vary based on your status and might include:
   • Proof of employment or income (for work visa holders)
   • Proof of enrollment (for student visa holders)
   • Tax certificates or health insurance certificates (for permanent residents or dependents)

Making an Appointment at Your Local Immigration Office

While it’s possible to walk in to an immigration office without an appointment, it is advisable to book one in advance to avoid long wait times. You can make an appointment online through the Immigration Services Agency of Japan’s website or by phone. Ensure you have all your documents ready before your scheduled visit.

Visiting the Immigration Office to Submit Your Documents

On the day of your appointment, bring all the necessary documents with you. Submit your application form along with your supporting documents at your local immigration office. The immigration officer will review your paperwork and may ask additional questions about your stay in Japan.

Tips for visiting the immigration office:

• Arrive early to ensure you have time to complete all the procedures.
• Be prepared to wait, as the office can get crowded.
• If you’re unsure about any part of the process, don’t hesitate to ask the immigration officer for clarification.

What to Expect After Submission: Waiting for Your New Residence Card

Once your documents have been submitted, the review process begins. Typically, it takes about two to four weeks for your new residence card to be issued, depending on the volume of applications and the nature of your renewal.

During this waiting period, you can continue using your current residence card. If your current card expires before the new one is issued, make sure you keep the receipt from your immigration office as proof of your renewal application.

Collecting Your New Residence Card

When your new residence card is ready, you will receive a notification postcard from the immigration office. Bring the postcard, your current residence card, and your passport to pick up your new card. Upon receiving the new card, ensure that all the information is correct and up-to-date.

Your old card will be collected, and you can keep it as a souvenir if you wish. Congratulations—you've successfully renewed your residence card!

Additional Considerations: My Number Card Renewal

If you hold a My Number Card (Japanese Individual Number Card), note that it will expire on the same day as your residence card. After renewing your residence card, visit your local city hall with your new residence card and your My Number Card to have it updated. While there’s no penalty for not renewing the My Number Card, you may need to pay a fee to renew it if it has already expired.

FAQs

How long does it take to renew a residence card in Japan?
Typically, it takes between two to four weeks for a residence card renewal application to be processed.

Can I renew my residence card online?
At this time, the renewal of residence cards cannot be completed fully online. You can, however, download forms and make appointments online through the Immigration Services Agency’s website.

What if I lose my residence card?
If your residence card is lost or stolen, notify the Immigration Bureau within 14 days and apply for a reissuance of the residence card. You will need to provide a loss notification certificate or a police report.

What are the residence card renewal Japan requirements?
The primary requirements include a completed application form, a recent photograph, your passport, your current residence card, and any additional documents that prove your current status or employment.

By following the steps outlined above, you can navigate the residence card renewal process with ease and ensure your legal status in Japan is maintained without interruption.